Save your Microsoft Office's file in pdf or xps

There are many situations where it is useful to save your file in a fixed-layout format that is easy to share and print and hard to modify. Examples of these situations include resumes, legal documents, newsletters, and any other file that is intended to be primarily read and printed. The Microsoft Office system offers a free add-in to save or export this type of file,
but you must first install the add-in before you can use it. Other third-party products may also be available to export a Microsoft Office file into a fixed-layout document.


Learn about PDF and XPS file formats
By using an add-in, you can save or export a file from your Microsoft Office program into the following formats:

Portable Document Format (PDF) PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.

XML Paper Specification (XPS) XPS is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.

Installing and using the Publish as PDF or XPS add-in from Microsoft
To save or export a file to PDF or XPS, you must first install the Publish as PDF or XPS add-in for the Microsoft Office system.

Installing procedure:-

• Go to the Microsoft.com and search for Publish as PDF or XPS Add-in for Microsoft Office (or click here to download the plugin for MS Office 2007)
• download Publish as PDF or XPS Add-in for Microsoft Office program and using the instructions on that page.
• Go to the installed setup and double click on that. 
• After you install the Publish as PDF or XPS Add-in, it will automatically add itself to Microsoft Office.
• You can now export your file to PDF or XPS by going to any Microsoft Office Application, such as MS Word, by opening the file and clicking save as.

(Note:- Currently it is available for Microsoft Office 2007 only.)

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